Virtual Poster FAQs

NWA 45th Annual Meeting

Virtual Meeting | September 13-17, 2020

Virtual Poster FAQs

Register | Registration Prices | Agenda | Virtual Poster FAQsVirtual Meeting FAQsKeynote Speakers & Invited Speakers | Award Winners | Student ConferenceSponsorship & Advertising | Exhibitor Registration | Contact | Home

1. What are the guidelines for my video recording?
You may record up to a 5-minute presentation, with up to 5 slides. Individual loops or videos each count as a slide. Videos should be saved and sent to factor 110 in .mp4 format. The file size should not exceed 1 GB.

2. I want to record a video, but I can't use Zoom. Can I use another platform to record?
Absolutely. You can use any platform to record your video. If you need assistance, factor 110 can assist in Adobe Connect or Zoom.

3. I don't want to submit a recorded presentation, just a PDF. What are the file requirements?
Your PDF can be any size, as long as it does not exceed 10 MB. Simply convert your poster creation (from PowerPoint, etc.) into a PDF. 

4. Can my PDF poster be more than one page?
Yes, you may submit up to 5 pages, saved as one PDF.

5. What does my assigned poster session mean?
Your poster (video or PDF) will be viewable in the virtual platform for the entirety of the meeting and beyond. Your 1-hour assigned Poster Session time is when you should be available in your poster room (accessible through the Agenda-- just click on your poster title link) to answer Q&As live.

6. What does the Q&A look like in the meeting platform?
All Q&As will take place over a built-in chat function. If you would prefer to chat with people over video, that is also acceptable. However, you will need to create your own meeting link outside the platform. For example, you can post a note in your room: "Hi! Please join me here (i.e. Google Meet link) for more discussion about my presentation." When an attendee enters your poster room, they'll be able to view your poster PDF/video, and then ask questions via chat (or jump on the link you provided for video). **Please note: if you choose to start your own video chat, you must adhere to the NWA Meeting Policies and Code of Ethics.**

7. What if I want to continue the discussion about my poster presentation at other times during the meeting?
You have the ability to schedule meet-ups with anyone through the meeting platform. There is a Community Board where you will be able to publicly post additional meeting links and times you'll be available. It's totally up to you! You and attendees will also be able to leave comments in your poster room chat feature at any time.

8. When will I get access to the app?
Look for an e-mail from a couple days before the meeting starts. You will receive an invitation link to create your meeting profile and explore the virtual platform. On the first day of the meeting, your recorded session link/PDF will be made live in the platform. **You must be registered for the meeting through NWA in order to receive access to the platform.**

9. My title/presenter name is wrong. What do I do?
Please contact the NWA at

45th NWA Annual Meeting Sponsors

Platinum Sponsor:




Supporting Women in Meteorology Event Sponsor:

R.A.C.E. (Racism and Current Events) Event Sponsor:

Platinum, gold, silver, and other sponsorship opportunities are available.
For questions, please contact the NWA Office: