NATIONAL WEATHER ASSOCIATION BYLAWS
(January 1, 2016)
ARTICLE I. NAME
The Association shall be called the NATIONAL WEATHER ASSOCIATION. The Association will have an office or offices at such place or places as the Council may from time to time designate.
ARTICLE II. MISSION
The mission of the National Weather Association is to support and promote excellence in operational meteorology and related activities. To accomplish this, the Association's objectives are: (1) to provide a medium for all persons interested in weather, including climate, forecasting, observations, observational systems and related research and development for the publishing of letters, pamphlets, periodicals, papers, and Web pages concerning activities in said fields; (2) to provide information, publications, materials, and seminars that will promote forecasting, analysis, observations, training, and education in the meteorological disciplines.
ARTICLE III. MEMBERS
The Association shall have regular and student members; a student member shall be defined as a person enrolled in a post-high school institution. Regular and student members will have the same voting privileges. The minimum voting age of membership in the Association will be eighteen (18) years. Membership under 18 years of age will require parental approval.
Annual dues shall be set by the Council. Dues owed to the Association nationally shall be collected by the Executive Director as directed by the Association Treasurer. Dues owed to local chapters will be collected by the Treasurer of the local chapter and a full fiscal accounting will be forwarded to the National Weather Association Treasurer by February 1 each year.
New members will be assigned a rolling membership year, which will run for one year from the date of joining. Existing members who have not renewed their membership within 30 days of the end of their membership year will receive an overdue notice. Existing members who have not renewed their membership within 60 days of the end of their membership year will be dropped from the membership rolls.
ARTICLE IV. ELECTIVE AND APPOINTIVE OFFICERS
Elective officers of the Association are President, President-Elect, Vice President, Secretary and Treasurer. These officers shall perform those duties prescribed by these Bylaws and must be members in good standing.
The office of President shall be limited to a single term of one year. The President will be succeeded by the President-Elect. A President-Elect shall be elected each year for a one-year term prior to his/her automatic assumption of the presidency.
The terms of Vice President, Secretary, and Treasurer shall be for two years. All officers serve at the pleasure of the Council and may be removed for just cause by a two-thirds vote of the other Council members.
If, for any reason, the office of President becomes vacant, the Vice President will fill the remainder of the unexpired term. If the office of President-Elect becomes vacant, the Vice President shall fill the remainder of the President-Elect's term and shall then progress to the office of President at the next normal rotation. If both the offices of President and President-Elect become vacant in the same year, the Vice President shall serve the remainder of the President's term, and then the President-elect's term. In such cases, all vacant positions shall be filled at the next annual election. If the office of the Vice President, Secretary or Treasurer becomes vacant, the Council shall appoint a member of the Association (by majority vote) to fill the remainder of the unexpired term.
The President shall conduct the business of the Association in accordance with these Bylaws.
The President-Elect shall assist the President and shall serve as the chair of the Nominating Committee. The President-Elect shall also act as liaison to, and be responsible for, activities relating to local chapters.
The Vice President shall review the Bylaws of the Association each year and suggest appropriate changes to those Bylaws for approval by the Council and subsequent membership vote.
The Secretary shall be responsible for Council minutes and correspondence.
The Treasurer shall periodically review the financial records of the Association. The Treasurer shall review the complete financial report prepared by the Executive Director at the end of each fiscal year, and will submit the report to the Council and subsequently make it available to the membership.
The Executive Director shall be an appointed officer. Should a vacancy in this position become expected or realized, the Executive Committee of the Association shall serve as a search committee to solicit and review applications, conduct interviews, and recommend a candidate Executive Director to the Council. Selection and appointment of the candidate Executive Director shall require a majority of all voting members of the Council. The Council may appoint an Assistant Executive Director to aid the Executive Director in the performance of his/her duties.
Salaries of the Executive Director and Assistant Executive Director shall be set by the Council. The salaries shall be a matter of public record and shall be published in the annual fiscal report. Removal for cause from the Executive Director or Assistant Executive Director position shall require a two-thirds vote of the Council.
The Commissioner of Committees shall be appointed by the Council and serve for a term of three years. The Commissioner shall be responsible for coordinating Committee activities with the respective Chairpersons. The Commissioner shall ensure that the Committees contribute to the mission of the Association. (The Council should approve new initiatives and policies of committees to ensure they are consistent with NWA's mission.) The Commissioner of Committees serves at the pleasure of the Council and may be removed for just cause by a two-thirds vote of the Council.
ARTICLE V. COUNCIL
Elective Officers, the immediate Past-President, twelve additional members in good standing, herein referred to as Councilors, and one student member in good standing, herein referred to as the Student Councilor, shall constitute the Council of the Association. Said Council shall have general oversight responsibility for the Association.
The President shall be the Chairperson of the Council and the President-Elect shall be the Vice Chairperson. Councilors shall be elected for a term of three years with four Councilors elected each year. Councilors may not be elected to more than two consecutive terms.
The Student Councilor shall be afforded the same privileges and immunities as an elected Councilor except as proscribed in this Article, but shall be elected to serve a term terminating after three years, or the end of the calendar year in which they are no longer a student member, whichever is less. The Council may wish to afford additional privileges to the Student Councilor by a two-thirds vote of the other Council members.
Any vacancies on the Council shall be filled from the general membership by a majority vote of the remaining Council members. A member of the Council may be removed from office for just cause by a two-thirds vote of the other elected Council members.
The Executive Director, Assistant Executive Director, and the Commissioner of Committees shall be ex-officio members of the Council, and shall not have voting privileges.
The Council may adopt additional rules governing elections so long as those additional rules are consistent with the Articles of Incorporation and Bylaws of the Association.
ARTICLE VI. ELECTION OF OFFICERS AND COUNCILORS
Election of Officers and Councilors shall be by mail or electronic ballot. The Nominating Committee shall prepare, for review by the Council, a slate of Officer and Councilor candidates selected from the membership rolls. A ballot containing this slate of candidates shall be mailed to the membership in early November. Write-in candidates may then be added to the ballot. All ballots must be received by the Executive Director by mail or electronically before the end of December.
The ballot shall contain multiple candidates for each position. The candidate receiving the greatest number of votes cast for each elective office shall be declared elected. The appropriate number of candidates for Councilor receiving the greatest number of votes cast shall be declared elected. In the event of a tie between two or more candidates for any position, the retiring Council shall choose between said candidates by a simple majority vote.
The term of office for elective officers and Councilors shall commence on January 1.
ARTICLE VII. MEETINGS OF MEMBERS
There shall be an Annual Meeting of the members of the Association at a time and place to be designated by the Council. Notice of the time and place of the Annual Meetings shall be given by the Secretary not less than sixty days before the Meeting. Twenty-five members shall constitute a quorum. Other meetings of members may be held at a time and place designated by the Council. The Secretary shall give notice of the meeting not less than thirty days before such meetings.
ARTICLE VIII. MEETINGS OF THE COUNCIL
Meetings of the Council may be called either by the President or by one-half of the members of the Council.
A quorum for the transaction of business at a meeting of the Council shall be one-half of its voting members. Alternative methods of transacting the business of the Council are to telephone, mail, or e-mail questions to the Elective Officers and Councilors. For these alternative methods, a majority of all elective officers and Councilors are required for the resolution of any question.
The Council may adopt other rules for meetings so long as they are consistent with the Articles of Incorporation and Bylaws of the Association.
ARTICLE IX. COMMITTEES
The Council may form Committees for the purposes of controlling the varied activities of the Association. Each Committee shall keep regular records of its proceedings and report the same to the Council through the Commissioner of Committees. Committees shall be responsible for monitoring events, developments and items of interest in their areas of concern and reporting these items in appropriate NWA publications.
The Nominating Committee is a standing committee appointed by the President and chaired by the President-Elect. It shall consist of at least three members in good standing who shall serve for a one year term.
Committees shall consist of at least three members in good standing and shall be limited to fifteen. Committee members will serve for a three year period.
Committee Chairpersons will be appointed by majority vote of the Council and will serve at the pleasure of the President for a term up to three years.
The President shall be an ex-officio member of all committees except for the Nominating Committee. The Committee Chairpersons shall recruit and select members, subject to approval by the President.
ARTICLE X. PUBLICATIONS
The official publications, and associated schedules of publication, will be established by the Council in consultation with the Publications Committee. Other additional papers, books and documents may be authorized by the Council.
ARTICLE XI. ASSOCIATION CHAPTERS
Local Chapters of the Association may be organized with consent of the Council who shall promulgate rules governing activities of such chapters.
ARTICLE XII. FISCAL BUDGET
The fiscal year of the Association shall be from January 1 to December 31 inclusive. The Executive Director shall prepare a budget for the following fiscal year, to be published in a Newsletter issue. Adoption of the budget with amendments, if any, by the Council, will constitute authorization for the expenditure of funds as proposed. Additional and supplementary funds may be authorized by the Council by a simple majority vote.
The Executive Director shall prepare a financial report at the end of the fiscal year to be reviewed by the Treasurer for submission to the Council and subsequently made available to the membership.
The financial records shall be audited annually at the close of the fiscal year, and an auditor's report shall be a portion of the Treasurer's annual report to the membership.
ARTICLE XIII. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Association procedures in applicable cases and where they are consistent with Bylaws and any special rules of order the Association may adopt.
The President may appoint a Parliamentarian to assist in the conduct of business and to advise members of their rights and privileges.
ARTICLE XIV. AMENDMENTS
These Bylaws may be amended in the following manner:
A proposed amendment or revision shall be approved by the Council or submitted to the Secretary in a petition signed by at least 25 members in good standing. The proposed amendment shall be published on the Web page and in the Newsletter of the Association at least 30 days before ballots for the amendment are mailed.
The proposed amendment, accompanied by a ballot, shall be mailed to each member eligible to vote at least 30 days prior to the date ballots are to be counted. The ballots to be counted must be received either electronically or by mail by the Executive Director no later than 30 days after the above mailing date. The adoption of a proposed amendment shall require the affirmative vote of at least two-thirds of all members who cast ballots.